Backing up data is a necessary annoyance that is crucial for all small businesses in order to ensure the security of personal data and files. But every so often, small businesses make mistakes or take liberties with backing up data that can lead to disastrous circumstances. It’s important to know what to do in these instances, but it’s just as important to know what not to do. Here are some valuable lessons small businesses should be aware of:
1.Avoid backing up data in one location:
This is a basic “don’t” that everyone should follow, but it’s surprising just how many small businesses continue to back up data solely on their servers or desktops. Not backing up your data in multiple locations is not only irresponsible, it puts that information at risk because there are so many options available when it comes to data storage.
2.Legacy server backup software:
When talking about software repurposed for devices, this only works in situations when backup is done on a predictive schedule over a connection with high bandwidth. Endpoint backup requires much more flexible features.
3.User experience matters:
The more intrusive the process for backing up data, the less likely employees will follow these procedures. Keep the user experience simple so users are encouraged to do what they need to in order to secure sensitive data.
4.Don’t rely on your memory:
Technology has made it so automation is possible with almost anything. Find a program that backs up files automatically and save yourself the stress of constantly having to do it yourself. Of course, there are times when manual backups become necessary, but let technology handle all other backups.
5.Where is your history?:
We’re human, so sometimes we delete things without even noticing until a backup update. Assuming all information you take the time to save is important, this can be a serious mistake. Current data backup software, however, gives you the option to recover deleted files, alleviating the liability of human error.
6.Archiving is different than regular storing:
There’s a very simple way to remember the distinction. Backing up is for short term projects or files that are still actively being changed, updated, or worked on. Archiving is for completed projects that don’t require any more work. Keep the two separate.
7.Not thinking long term:
One of the goals of your business is to grow, and with that growth comes more data. Introducing a data storage model that isn’t scalable or built for growth is short term thinking. This could be a problem once your company does experience considerable growth. It’s best to start off right away with a model equipped to handle an expanding business.
If you’re a small business that is unsure of where to start or how to transition to a capable data backup system, it’s best to contact a company like Zarr Tech that specializes in this field. We offer IT support including data backup services for small businesses and can implement solutions that work. Contact us today for more information.