How to Build a Data Backup Strategy for Business

Checklist for Computer Maintenance Toronto

With the unprecedented amount of data businesses are outputting today, it’s become more important than ever to devise a sound strategy for backing up and securing that data in a safe place. The questions now that sometimes confuse business owners are where that safe place is and what the best method is to ensure sensitive data is protected.

While the answers vary somewhat for each organization dependant on its needs, there are multiple data backup services available for small businesses. The key is to not just trust your data to a single location, but instead create a system that involves more than one platform so you make sure that files are always protected.

Data Storage Options

On the plus side, data storage has never been more affordable for small businesses. You have technology to thank for that breakthrough. This leads us to the first data storage option.

Cloud Storage

While cloud continues to dispel the security concerns surrounding its storage, it still stands as not only an increasingly popular data backup solution for small businesses; it’s also one of the most affordable forms of storage. Cost is tied into monthly usage that can be scaled to nearly any level. Storing data in the cloud also prevents losing information should any natural disaster or physical damage find its way to your business. The one drawback of cloud is in consistently storing large files. Accessing these files can take abnormally long to download, so it’s a good idea to check that your cloud service provider is willing to extract data onto physical media.

Direct Attached Storage (DAS)

This was and still is a common mode of storing data. Direct attached storage refers to external hard drives such as USBs. This takes manually saving data to these external drives in batches and then labelling and storing these drives in a safe location either on or off site from your workplace. This could be time consuming and you’ll need to purchase multiple USBs depending on how much data is being outputted. Some DAS come with disaster protection and can withstand certain amounts of exposure to fire or water.

Network Attached Storage (NAS)

Hopefully your business is growing. That means carrying around USBs in your car isn’t the best system for storage. Network Attached Storage connects to the network directly and supports multiple file protocols. Many NASs are now capable of synchronizing with another remote NAS and backup files over the same network. This works well if your business has multiple locations.

Knowing the data backup services available for your small business is the first step. Settling on a consistent system takes a bit more trial. Getting locked into only using one of these options would be a mistake. The best solution would be to incorporate one or more means of data storage media to ensure your files are safe through a technical malfunction or some type of physical disaster.

If you’re having trouble deciding on the best route to take, contact Zarr Tech and we’ll assess the best options for your business. We help business owners in Oakville and throughout the GTA secure their organization’s data so they feel confident knowing it’s in a safe place.

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