Email Safety – Best Practices

How to avoid Malware, Phishing, Viruses and More!

Even with all the communication methods available in 2017, there’s just no replacement for email. It’s still the standard communication method for almost every company out there and will likely continue to be for years to come. This is why email safety education has become crucial for any business.

Today’s cyber criminals have become very crafty in their methods to make phishing or malware emails look as legitimate as possible. The emails they send can look just like it comes from a trusted financial institution, e-commerce site, government agency, or any other service or business. As data collected by companies become more and more valuable, scammers are looking to get their hands on it – and turn a profit.

To help your company avoid malware, viruses, and ransomware sent via email, we’ve put together a list of email safety best practices:


  1. NEVER Open Attachments from Unknown Senders

This one is easy, but most of us are quick to hit the open attachment button on any email, especially if it looks important and creates a sense of urgency. Take a minute to confirm who the sender is and if you’re unsure, you can contact the company directly using information on account statements or through a Google search.

  1. Don’t Click on Suspicious Links

This one goes hand in hand with not opening attachments from unknown senders. You should always be careful with any email from an unknown sender. Hyperlinks can easily lead to direct download pages for executable files, infected Word documents, or other sources of malware or viruses.

  1. Never Share Personal Information in Emails

Phishing is an attempt to obtain sensitive information such as passwords or credit card details by pretending to be a trustworthy individual over email communication. Cyber criminals may pose as IT workers, coworkers or superiors and may say you need to reset your password and request personal sensitive information. Never share personal information like passwords in emails, and be very suspicious of any email asking you to do so.

  1. Change Your Password Regularly

The easiest way to prevent cybercriminals from attacking your data and systems is to change passwords. Passwords should be changed at least once every month or two. If your IT team has no standard for doing so, consider implementing them.


Need to Secure your Email Systems? Contact Zarr Tech at 1-800-324-0372.


We are located in Oakville, Ontario and offer comprehensive managed IT services. If you’re in need of some IT consultants to increase the cyber security of your systems, don’t hesitate to give us a call. Cybercriminals are not going away, so let Zarr Tech help you protect your company’s invaluable data.

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